Administration

The Administration Section consists of the Assistant Director’s (AD) Administrative Assistant and his Program and Project Specialist. These two positions oversee diverse Division programs such as the P-card account, PCA funding accounts, the alert and notification system, reproduction and the message center.
                       
Administrative duties include clerical support for the AD and backup clerical support for the Director’s office, management of funding accounts, and the purchase card system, Assistant Manager to the ETeam Emergency Management Information System, and Communications Security for the Division’s secure communication equipment.

The ADs Administrative Assistant also supervises two Administrative Assistants at the reception/switchboard.

The Program and Project Specialist is responsible for direct support to the AD for a variety of Logistics support programs. These include the Communicator Alert and Notification system, the AidMatrix donations management system, the volunteer management program, the 211 Call center, monthly report updates, and resource inventory.
                        
Reception/Switchboard Operations
Located in the State Emergency Operations Center, the Reception/Switchboard Operations is the Hub for the Division of Emergency Management during Emergency and Non-Emergency Operations.

During non-emergency daily operations there are two Administrative Assistants staffing the Switchboard for the Division.  The Administrative Assistants keep an electronic calendar for Division vehicles, use of the Joint Information Center classroom, use of the State Emergency Operations Center in non-emergency status for meetings, emergency cell phone loan out, and various other equipment during emergencies and normal duty hours.   Their duties also include assisting other sections within the Division with administrative duties.

During an actual emergency, there can be up to six individuals at any time working the Reception/Switchboard Operations depending on how many shifts there are.

CONTACT
For additional information on any of these programs, contact us for assistance.